Index

• Background
• Objectives
• Schedule
• Manifest of Alpha Specification Documents
• Related Documents
• Activity History

Background:

A joint US Government Agency document on Records Management RMS Functional Requirements was published 7-Dec-2005. The document was formed by the consensus of 18 US Cabinet and Department Level Agencies and coordinated by the US National Archives and Records Administration (NARA). The OMG Government Domain Task Force has created a work item to create a specification based on this document and other community inputs.

These Functional Requirements are based on fundamental archival theory and accepted best practices in Records Management. The intent is to produce an OMG standard specification for RMS Services that is applicable to industry and government use. (The term “government” here is meant in its most general sense and is not constrained to the US Government).

International and Regional government participation is being solicited.

Objectives:

[excerpt from the RFP]

In performing their missions, Government agencies produce records that document and support agency processes, activities, and decisions. Agencies must manage these records from creation through final disposition as integral assets to Government operations. The failure to manage records effectively exposes agencies to considerable risks to business operations and mission success.

This RFP requests proposals for models for automatable services to support records management activities. The scope of the services to be modeled extends from record receipt, identification and capture to record disposition. Following the OMG MDA framework, models are requested that describe the business activities the services are to support (CIM), specify the logical service interfaces and functionality (PIM), and define at least one technology-specific implementation of the services interfaces (PSM).

Schedule

All items in the schedule were completed. Finalization and Revision will take place in subsequent F/R Task Forces. (See http://gov.omg.org/gov-ftf-rms-htm for the current schedule of activities

Event or Activity	Date	Status/Notes
Approval of RFP by Architecture Board Review by TC	20060605	Completed
TC votes to issue RFP	20060630	Completed
LOI to submit to RFP due	20061129	Completed
Initial Submissions due and placed on OMG document server (“Three week rule”)	20070305	Completed Initial Submissions Received
Voter registration closes	20070323	Voting List is Closed.
Initial Submission Presentations and Evaluation by the GovDTF	20070326	Completed 28-March-2007 in the GovDTF Plenary in San Diego, CA
LOI's Re-opened	20080707	Completed
LOI to Submit Due	20080801	LOI's Closed.   Received two new LOI's from Visumpoint and Lockheed Martin
Revised Submissions due and placed on OMG document server	20090223	Four week rule for Washington DC JRMS Submission Received: http://doc.omg.org/gov/2009-02-01; -02; -03
Review of Revised Submission presentations	20090324	GovDTF Plenary, Washington DC
Final evaluation and selection by TF Recommendation by the GovDTF to AB and TC	20090324	Ammended Specification:
Approval by Architecture Board. Review by TC	20090326
TC votes to recommend specification	20090327	DTC Electronic Vote Begins. Takes nominally 10 weeks

Manifest of Alpha Specification Documents

The following files constitute the normative specification as approved by the GovDTF and the Architecture Board:

• gov/2009-02-01 – JRMS Specification originally submitted for consideration of adoption at the March Washington DC Technical Committee meeting.
• gov/2009-03-03 – Records Management Services Specification
  Modifications to the Records Management Services Specification, gov/2009-02-01, made in response to review comments made by the Architecture Board and the Government Domain Task Force
• gov/2009-03-09 –Records Management Services Specification Errata
  Describes the differences between the original submission gov/2009-02-01 and gov/2009-03-03 which incorporates changes made in response to review comments made by the Architecture Board and the Government Domain Task Force. Supersedes gov/2009-03-06
• gov/2009-03-10 – Records Management Services Specification –  Machine-readable Artifacts
  A zip file of the RMS machine-readable artifacts. These files are normative as specified in gov/2009-03-03. Supersedes gov/2009-03-04.
• gov/2009-03-05 – Records Management Services Specification Model
  A zip file of the RMS model in XMI v2.1 format. The RmsPim package is normative as specified in gov/2009-03-03.

The following files accompanied the specification as informative:

• gov/2009-03-07 – Records Management Services Specification Changes
  A change-barred copy of gov/2009-03-03 describing its differences from gov/2009-02-01
• gov/2009-03-08 – Records Management Services Model in Native Sparx EA Format.
  A zip file of the RMS model in native Sparx EA format. (This file is provided for convenience, and is not technically part of the submission.)

Related Documents

• Functional Requirements, Attributes, and Unified Modeling Language Class Diagrams for RMS
  This document consolidates the original Dec 7, 2005 document (gov/2006-03-01) with its Mar 17, 2006 erratum (gov/2006-04-03) and a Jun 30, 2006 Addendum (gov/2006-06-14). It has been approved by the 19 agencies which approved the original. It contains the textual requirements and a UML model of those requirements (including a mapping from the UML to the text).
   
  • The UML Model of the RMS Requirements is available in Sparx EA v6.1 format at gov/2006-09-14.
  • An XMI v1.3 Sparx EA v6.1 export of the model is available at gov/2006-09-15
     
• DoD 5012.2 STD -- "Design Criteria Standard for Electronic Records Management Software Applications," 19-June-2002
   
• ISO 15489, "Information and Documentation -- Records Management"
  • This Standard is available for purchase at the indicated prices per part at
    http://www.iso.org/iso/en/CombinedQueryResult.CombinedQueryResult?queryString=15489
    Contact your country's ISO organization to purchase the standard in your local currency.
  • ISO 15489-1:2001 "Part 1: General" -- $96.00 USD
  • ISO 15489-2:2001 "Part 2: Guidelines" -- $132.00 USD
    (makes you appreciate the truly open, i.e., "free to the public", specifications of the OMG, doesn't it?)

Activity History:

23-March-2009 Washington DC Meeting -- GovDTF and the Architecture Board approved the specification as noted in the Alpha Manifest, above. The submission began its DTC electronic vote. The RMS Finalization Task Force was chartered by the DTC.

23-February-2009 –  A Revised Submission was received from the Joint Records Management Submission team (CA, CSC, Lockheed Martin, and Visumpoint) in time for the 4-week rule for consideration in the Washington DC meeting commencing 23-March-2009

8-December-2008 Santa Clara Meeting –  The status of the submission was presented to the GovDTF. The schedule was updated for adoption in the Washinton DC Meeting in March 2009

23-September-2008 The Joint Records Management Service submission team (JRMS) provided an overview of their progress which they plan to issue in the Washington DC TC meeting in March 2009.

01-August-2008 – IThe Letters of Intent List closed. Two new LOI's were received from Visumpoint and Lockheed Martin.

07-July-2008 – The Letters of Intent List was re-opened in a GovDTF Teleconference. The minutes are at http://doc.omg.org/gov/2008-07-01. The new list closure date is 1-August-2008, and the Initial Submission Date is 25-August-2008

28-March-2007  – Initial Submission, gpv/2007-03-03, was reviewed by the GovDTF plenary during the OMG Technical Committee meeting in San Diego, CA.

05-March-2007 – Initial Submission Received, gpv/2007-03-03

30-June-2006 – The RFP was issued by the Domain Technology Committee during its Plenary at OMG's Boston Technical Committee Meeting. Letters of Intent are now being solicited as Submission Teams are forming.

25-April-2006 – A GovDTF meeting is planned for the OMG TC Meeting in St. Louis, MO (24-28 April 2006). The principal work item is this RFP. The goal is to issue the RFP in the Boston TC meeting at the end of June 2006.

31-March-2006 – The RFP Kickoff Meeting was held at the Fairlakes Hyatt in Fairfax, VA in conjunction with the OMG Services Oriented Architecture Workshop. The workshop was well attended by over 50 representatives from Government and Industry. Twenty government participants attended representing eleven US Federal Agencies.